01 · Quantity
Count rooms and units separately
Enter room count, mirrors per room, calculated base quantity, optional spares and total quantity. Confirm the final quantities with the project team before ordering.
Room schedule template
Hotel mirror room schedule template: blank CSV and worked example.
Download the editable CSV, use one row for each mirror variant and delivery phase, then attach the completed schedule to your RFQ. A separate example shows how room counts become mirror quantities.
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Start with the blank file or inspect the worked example.
The CSV includes 29 fields for quantities, model references, dimensions, lighting, electrical and mounting notes, drawings, samples and delivery phases. Enter unknown requirements as 'To confirm' rather than assuming approval.
Editable in spreadsheet software. The example contains illustrative quantities and unapproved requirements; replace them with your project information before submitting.
Worked Example
Room counts are different from mirror quantities.
The following is an illustrative schedule, not a customer project or a recommended spare allowance. All sizes are model reference sizes and all sample statuses are unapproved.
| Room / location | Model reference | Rooms × mirrors | Spares | Total units |
|---|---|---|---|---|
| Standard king · bathroom | MV-CR-R6080 · 600 x 800 mm | 40 × 1 = 40 | 2 | 42 |
| Suite · double vanity | MV-CN-W1200 · 1200 x 750 mm | 6 × 1 = 6 | 1 | 7 |
| Standard king · dressing area | MV-FM-F5016 · 500 x 1600 mm | 40 × 1 = 40 | 2 | 42 |
Calculation: total quantity = room count × mirrors per room + spare quantity. The suite row uses one wide mirror across a double vanity. The dressing-area mirror is a separate location in the same king room, so it needs its own row.
Revision Example
Split the rooms without doubling the order.
This fictional revision affects only the 40 standard king bathroom mirrors above. Thirty rooms retain the listed MV-CR-R6080 reference size of 600 x 800 mm; ten request 650 x 850 mm for review. The requested size is unconfirmed, not an available model specification. Other room locations remain separate.
| Schedule / row | Size and status | Rooms × mirrors + spares | Units counted now |
|---|---|---|---|
| schedule-r01.csv · original king row · superseded | 600 x 800 mm reference; original total 42 | 40 × 1 + 2 = 42 | 0 — history only |
| schedule-r02.csv · KING-A · current | 600 x 800 mm reference; approval to confirm | 30 × 1 + 1 = 31 | 31 |
| schedule-r02.csv · KING-B · current | 650 x 850 mm request; feasibility and approval to confirm | 10 × 1 + 1 = 11 | 11 |
Current bathroom quantity: 31 + 11 = 42, not 84. This example reallocates the same two illustrative spares, one to each variant; it does not recommend a spare allowance. Remove the superseded 42-unit row from the current CSV and retain it only in the archived r01 file. Recalculate base and total quantities after changing room counts.
In the existing CSV, use KING-A and KING-B in room_type and carton_mark to distinguish the variants; keep mirror_location as Bathroom vanity and model_reference as MV-CR-R6080, the starting reference. Enter each row's width_mm and height_mm. For this fictional handoff, set mounting_drawing to KING-A-r01.pdf or KING-B-r02.pdf, with the matching drawing_revision. File and variant names are examples to replace with your own.
For KING-B, keep sample_status as Pending revised-size review and list size feasibility, mounting details and quotation confirmation in open_items. Match KING-B and drawing KING-B-r02 to the Room type or SKU and Drawing or specification revision fields in the sample decision record. Retain earlier evidence, but do not carry an earlier approval onto the changed specification; packaging approval remains a separate decision.
Attach the current schedule-r02.csv and active drawings to your hotel mirror RFQ. Identify schedule-r01.csv as superseded in the message, state that the current bathroom total is 42, and include the open questions. Keep archived files out of the active quotation package unless requested for reference.
How to Complete It
Keep one row for each specification and delivery phase.
A changed finish, size, control arrangement or delivery phase needs its own row even when the base model code remains the same.
02 · Specification
Describe the physical mirror
Enter a model reference, width and height or diameter, shape, finish, lighting and functions. Use separate rows for different variants. Leave the unused diameter or width/height fields blank.
03 · Handoff
Attach the active drawings and decisions
Record the mounting drawing, electrical requirements, cable exit/driver access, destination, phase, carton mark, drawing revision and sample status. List unresolved items in the final column.
The CSV is an editable schedule, so recalculate quantities after making changes. Attach it with the referenced drawings through Submit an RFQ. Use the sample approval checklist for the approval record.
FAQ
Common RFQ questions.
Use these answers to prepare a clearer mirror sourcing request before sample or production review.
What columns should a hotel mirror room schedule include?
Include room type, room count, mirror location, model direction, dimensions, quantity, lighting, CCT, anti-fog, controls, finish, mounting, sample status, packaging marks, and file references.
Can one room schedule include several mirror models?
Yes. Separate each model or variant by row so size, finish, lighting, quantity, and packaging requirements remain clear.
Should sample approval notes be included?
Yes. Add sample status, approved reference, revision notes, and packaging approval status beside the room type or model code they affect.
RFQ First
Ready to specify a project?
Send drawings, quantities, dimensions, compliance notes, delivery targets, and packaging requirements. MIVEQ will review the project scope and respond with next steps.