LED Mirror Sample Approval Checklist

Sample Decision Record

Download a blank record for each sample revision.

Keep one row per check on one sample revision. The 18-field CSV connects the agreed requirement, observed result, evidence and buyer decision. Duplicate the blank row for additional checks and retain earlier revisions as separate records.

Download Sample Decision CSV

Open the CSV in your spreadsheet app. All buyer fields are blank; no approval or acceptance limit is preselected. Use YYYY-MM-DD for dates and keep evidence files with the completed record.

Field Guide

Make each decision traceable to the sample you reviewed.

Use the active RFQ and agreed drawing or specification as the requirement source. Write the expected requirement and the observed result separately so an unresolved difference stays visible.

CSV fields

Identity and revision

Identify the actual sample and file revision. Match room types or SKUs to the room schedule. Start a new record when the sample revision changes.

Project or program
Room type or SKU
Model reference
Sample ID
Drawing or specification revision
Review date

CSV fields

Requirement and evidence

Choose one scope and one check per row. Cite the drawing, specification or agreed requirement, record what you observed, and name the supporting photo, measurement or review file.

Approval scope (product or packaging)
Check item
Agreed requirement and source
Observed result
Evidence file reference

CSV fields

Decision and recheck

Select a decision for that check. For open items, describe the change or missing evidence, assign an owner and recheck date, then record the recheck result. Explain any not-applicable decision in writing.

Decision (approved / revision required / pending evidence / not applicable)
Change requested
Action owner
Recheck date
Recheck evidence and result

CSV fields

Decision owner

Name the person responsible for the buyer decision and date it after reviewing the supporting evidence. Keep the original observation and the recheck result visible.

Decision owner
Decision date

Checks to Record

Separate physical, functional and packaging checks.

Choose checks that apply to the agreed sample configuration. Agree criteria and review methods with the project team; this worksheet does not supply universal tolerances or performance limits.

Product · physical

Dimensions, finish and mounting

Compare dimensions, shape, visible glass and edges, frame finish, bracket fit and mounting details against the current drawing. Reference the relevant measurement or photo for each check.

Product · functions

Lighting and control behavior

Where specified, record lighting, CCT, dimming, anti-fog area, switch response and magnifier placement. Compare the observed behavior with the agreed configuration and retain the evidence.

Packaging

Labels, artwork and cartons

Use separate rows for label text, instructions, barcodes, artwork revision, carton marks and packaging samples. Product approval does not approve packaging, and packaging approval does not approve the product.

Use the packaging checklist to prepare carton and artwork details. Match variants with the hotel room schedule.

Close Open Decisions

Resolve revisions before agreeing the production baseline.

A blank decision, an elapsed recheck date or an unresolved row is not approval. Keep revision-required and pending-evidence items open until the responsible buyer has reviewed the recheck evidence and recorded a decision.

For approved checks, retain the agreed requirement, observed result, evidence reference, decision owner and decision date.
For revision required or pending evidence, identify the requested action, its owner and the recheck date. Record the new evidence and result before closing the item.
For not applicable, write the reason in Observed result and identify the decision owner and date.
Reconcile changes to dimensions, functions or packaging with the active RFQ and drawing. Confirm whether a revised sample or quotation is needed before agreeing production documents.

This record documents agreed decisions. It does not independently authorize production or certify compliance.

Use the RFQ checklist for unresolved quotation inputs. Attach the completed decision record and referenced files through Submit an RFQ, identifying the sample and revision in your message.

FAQ

Common RFQ questions.

Use these answers to prepare a clearer mirror sourcing request before sample or production review.

What should be checked before approving an LED mirror sample?

Check dimensions, finish, glass appearance, lighting, CCT, dimming, anti-fog, controls, mounting, labels, packaging route, and any change notes against the active RFQ.

Can sample approval be split into product and packaging approval?

Yes. For retail, private-label, and hotel programs, product approval can be handled separately from label, instruction, carton, barcode, or artwork approval.

What happens if the sample needs changes?

Record the changes in writing and confirm whether the revised details require a new sample, updated quotation, or updated production document before bulk production.

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